Children’s AIDS Day Conference 2010 Vendor Information

When: Friday, February 12th, 2010

Where: TBA

Rates: See Vendor Agreement

Rate Includes:  
4 Vendor Badges, 1 Table (6 Foot Long), 2 Chairs

Credentials:  
Upon check-in each vendor will receive, 4 Badges. Vendors can purchase additional badges during check-in if necessary.

Booth Payments:  
All booth payments must be received in full 30 days prior to the Conference, or a $50 late charge will be accessed. This policy also applies to vendors who make deposits prior to 30 days prior to the Conference. Payments for booth space will be determined by the booth fee on the date when the final payment is made.

Forms of Payment:  
Acceptable forms of payment include cashier’s checks, money orders, personal checks, Visa, MasterCard. Absolutely no personal checks will be accepted 10 days prior to the Conference.

Change of Booth Location:  
Any changes to booth space assigned to exhibitors before or during the Conference for any reason carry a $50 administrative charge.

Refund Policy:  
All booth purchases, including deposits, are final, non-transferable and non-refundable. Late registration prices go into effect January 13th 2010.

Electricity and Telephone Lines: 
Electricity and Telephone lines are not included in the cost of registration for exhibitor booths. The services will be provided by the location and can be purchased by the Conference location. The Conference location is an independent company and has no affiliation with the Conference.

Set Up Times: TBA

Breakdown Times: TBA

 

Sponsorship Opportunities

If you desire to show the world your company supports Children’s AIDS DAY, The Children’s AIDS Day Conference, offers several Sponsorship Opportunities to companies of all types and sizes.  

Children's AIDS Day Exclusive Sponsor

The Exclusive Sponsor is the most prestigious and visible of all sponsorships available and is reserved for only one organization or company.
The value of this sponsorship is $12,999. 

The benefits of being the Exclusive Sponsor are:

• Title of “Official Exclusive Sponsor of Children’s AIDS Day” to be read and announced as follows, “The _____ Children’s AIDS Day Conference”
  
• Company Name and Logo Headlines Marketing Advertisements
  
• Company Name on Press Releases, Print and Television Advertisements
  
• Company Name Headlines all Radio Announcements
  
• Hyper-Link Exchange between Sponsor & Children’s AIDS Day, The Osito Foundation, & Children’s AIDS Network Websites
  
• Company Name and Logo on Official Conference Banners
  
• Company Name and Logo Printed on Front Cover of Official Conference Guide
  
• Full Page Ad on Back Cover of Official Conference Guide
  
• Company Flyers or Handbills Distributed at Information Booth
  
• Exclusive Press Release Sent Announcing Company’s Sponsorship of Children’s AIDS Day
  
• Exhibitor Space (Near entrance location on exhibitor floor)
  
• Right to Use Event Name in all Marketing Campaigns
  
• Brand Exclusivity
  
• 100 Tickets to Children’s AIDS Day Conference
  
• 1 Table to the Evening Show and Dinner

Children's AIDS Day Presenting Sponsor
The Children's AIDS Day Presenting Sponsor is the second most prestigious and visible of all sponsorships available.
The value of this sponsorship is $10,000.  

The benefits of being the Presenting Sponsor are:

• Title of Presenting Sponsor of Children’s AIDS Day to be read and announced as follows, “______ Children’s AIDS Day presented by ______ Company”
  
• Company Name and Logo included on all Marketing Advertisements
  
• Company logo on Press Releases, Print and Television Advertisements
  
• Company Name included in all Radio Announcements
  
• Hyper-Link Exchange between Sponsor & Children’s AIDS Day, The Osito Foundation, & Children’s AIDS Network Websites
  
• Company Name and Logo on Official Show Banners
  
• Company Name and Logo Printed on Front Cover of Official Conference Guide
  
• Full Page Ad on Inside Front Cover of Official Conference Guide
  
• Company Flyers or Handbills Distributed at Information Booth
  
• Exclusive Press Release Sent Announcing Company’s Sponsorship of Children’s AIDS Day
  
• Exhibitor Space (Near entrance location on exhibitor floor)
  
• Right to Use Event Name in all Marketing Campaigns
  
• 80 Tickets to Children’s AIDS Day Conference
  
• 1 Table to Evening Show and Dinner

Children’s AIDS Day Entertainment Sponsor

If you desire to expose your corporate brand or logo to the maximum number of Expo attendees, the Entertainment Stage sponsorship is perfect for you! The stage will showcase our evening event and headline entertainer.  
The value of this sponsorship is $7,999.  

The benefits of being the Entertainment Stage Sponsor are:

• Title of “Official Stage Sponsor of Children’s AIDS Day”
  
• Company Name and Logo on Marketing Advertisements
  
• Company Name on Press Releases, Print and Television Advertisements
  
• Company Name Mentioned on Radio Announcements
  
• Exclusive Company Banner Placement on Stage
  
• Company Name and Logo printed on Official Conference Banners
  
• Company Flyers or Handbills Distributed at Information Booth
  
• Exclusive Press release Sent Announcing Company’s Sponsorship of Children’s AIDS Day
  
• Inside Back Cover Advertisement in Conference Guide
  
• Exhibitor Space (Near entrance location on exhibitor floor)
  
• Right to Use Event Name in All Marketing Campaigns
  
• Hyper-Link Exchange between Sponsor & Children’s AIDS Day, The Osito Foundation, & Children’s  AIDS Network Websites
  
• 60 Tickets to Children’s AIDS Day Conference  
  

Children’s AIDS Day Corporate Sponsors  

Corporate Sponsors are one of the more prestigious sponsorship levels of our event, with significant and valuable benefits to the sponsoring company or organization.
The value of this sponsorship is $5,000. The benefits of being a Corporate Sponsor are:

• Title of “Official Corporate Sponsor of Children’s AIDS Day”
• Company Name and Logo on Print Advertisements
• Company Name on Television Advertisements
• Company Name Mentioned on Radio Announcements
• Company Name and Logo on Official Conference Banners
• Company Flyers Distributed at Information Booth
• Exclusive Press Release Sent Announcing Company’s Sponsorship of Children’s AIDS Day
• Hyper-Link Exchange between Sponsor & Children’s AIDS Day, The Osito Foundation, & Children’s AIDS Network Websites
• Prime Full-Page Advertisement in Show Guide
• Prime Exhibitor Space
• Right to Use Event Name in all Marketing Campaigns
• Company Name Mentioned on Entertainment Stage
• 40 Tickets to Children’s AIDS Day Conference

Children’s AIDS Day Sponsor

Associate Sponsorships are perfect for companies that want to reach the masses through high-visibility marketing efforts with Children’s AIDS Day.
The value of this sponsorship is $2,999.  

The benefits of being an Associate Sponsor are:

• Title of "Official Children's AIDS Day Sponsor of Children's AIDS Day Conference"
• Company Name on Printed Advertisements
• Company Name and Logo printed on Show Banners
• Company Flyers Distributed at Information Booth
• Exclusive Press Release Sent Announcing Company’s Sponsorship of Children’s AIDS Day
• Full-Page Advertisement in Show Guide
• Prime Booth Space on Tradeshow Floor
• Right to Use Event Name in Marketing Campaigns
• Company Name Mentioned on Entertainment Stage
• • 20 Tickets to Children’s AIDS Day Conference 
  

Children’s AIDS Day Partner  

As a Children’s AIDS Day Partner, you will have a tremendous opportunity to reach the attendees at the Children’s AIDS Day Conference by receiving preferred placement and establishment of your company’s brand through the mass marketing efforts of Children’s AIDS Day.
The value of this sponsorship is $1,500. The benefits of being a Children’s AIDS Day Partner are:

• Title of “Official Children’s AIDS Day Partner of Children’s AIDS Day Conference”

• Company Name on Printed Advertisements
• Company Flyers Distributed at Information Booth
• Exclusive Press Release Sent Announcing Company’s Sponsorship of HBE
• Prime 10’ X 10’ Booth Space on Tradeshow Floor
• Right to Use Event Name in Marketing Campaigns
• Company Name Mentioned on Entertainment Stage
• 10 Tickets to Children’s AIDS Day  
  

Children’s AIDS Day Patron  

HBE Patron sponsorships are perfect for companies that have a primary goal of reaching the masses at the Houston Black Expo for the purpose of direct selling.
The value of this sponsorship is $999. The benefits of being an HBE Patron are:

• Title of "Official Patron of the 2010 Houston Black Expo"
• Company Name on Printed Advertisements
• Company Flyers Distributed at Information Booth
• Exclusive Press Release Sent Announcing Company’s Sponsorship of HBE
• Prime 10’ X 10’ Booth Space on Tradeshow Floor
• Right to Use Event Name in Marketing Campaigns
• 10 Tickets to Children’s AIDS Day Conference